Administrative and Secretarial Services

Administration that keeps your owners corporation on track

Every owners corporation has statutory record-keeping, meeting and correspondence obligations. Our administrative and secretarial service takes care of them accurately and on time, so the committee can focus on decisions rather than paperwork.

What we do

• Maintain the owners corporation register and custody of books, records and the common seal
• Convene annual and special general meetings, and committee meetings
• Prepare agendas, circulate quotes and reports in advance, and record detailed minutes
• Action resolutions and committee instructions promptly
• Manage incoming and outgoing correspondence on behalf of the owners corporation
• Issue owners corporation certificates, certificates of currency and levy statements
• Issue rule reminders, breach notices and circulars when instructed
• Record and lodge rule changes

Why it matters

Minutes and records are the owners corporation’s official memory. Clear agendas and well-kept minutes prevent invalid resolutions, speed up implementation and give every owner – not just committee members – visibility of how the building is run.